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Procurement Team Lead

Responsibilities:

Organize, lead and manage a team of Procurement Specialists in full accordance with client’s purchasing policies, Standard Operating Procedures (SOPs) and expectations.

  • Manage the assigned team to make sure they follow uniform processes.
  • Provide guidance to the team for the efficient and adequate management of end-to-end Procure-to-Pay process including supplier on boarding, data validation, purchase requisitions, approvals, purchase orders, change requests, reporting and analysis.
  • Manage, mentor, and periodically evaluate the performance of individual Procurement Specialists in accordance with client’s policies and procedures.
  • Responsible for teams’ performance including SLAs and KPIs.
  • Responsible for quality and timely issuance of purchase orders. Review, update, and maintain purchase orders until they are closed.
  • Responsible for reviewing and approving purchase requisitions for quality.
  • Responsible for producing Monthly/Quarterly/Yearly Metrics for Procurement Operations and Vendor Management teams.
  • Responsible for publishing weekly status reports for procurement team and stakeholders.
  • Implement process changes and improvements within the business, cross-functional teams and Procurement Specialists.
  • Perform other duties such as transactional procurement activities, as needed and directed by the Procurement Operations Manager.
  • Responsible for the adequate management of escalations to resolve all purchasing and payment issues.
  • Responsible for the training of the procurement team and business in strategies, processes, policies, and procedures.
  • Collect and verify monthly accrual amounts from suppliers for FP&A.
  • Perform root cause analysis for defective invoices and train suppliers on proper invoicing procedures to reduce recurring issues.
  • Responsible for appropriate communication between procurement specialist, business, buyers, finance, vendor manger and suppliers.
  • Responsible for creating budget codes and agile part numbers accurately in the system.
  • Assist Procurement Operations Manager with projects. Manage a strict timeline for deliverables.
  • Responsible for the training of the procurement specialist and business in strategies, processes, policies, and procedures.
  • Participate in new purchasing tool requirements gathering process, test products, and provide meaningful feedback to drive enhancements.
  • Report all bugs to IT, keep track of the issues and ensure they are resolved timely.
  • Collaborate with key persons to ensure clear communication of the specifications and expectations of the company.
  • Actively manage the procurement Wiki page - promote and champion the use of best practice to ensure compliance with the organization’s policies and procedures.
  • Develop and maintain strong collaborative relationships with key stakeholders and vendors.
  • Collaborate effectively across different organizational levels, functions, businesses, and geographies to understand procurement goals and objectives.
  • Interface with Global Security Key Stakeholders to plan and prioritize procurement activities.
  • Coordinate internal and external meetings.
  • Coordinate reporting efforts for 10+ stakeholders.
  • Responsible for operational relation management with vendors.
  • Responsible for SOPs creation, continuous improvements and updates.

Responsible for timely and accurate data inputs in system and continuous improvements

 

Job Summary:

The Procurement Specialist Lead for Global Security is responsible for managing a team of Procurement Specialists, development and implementation of innovative and sustainable procurement guidelines, procedures, and policy. The lead reviews all aspects of the procurement process and provide on-going support to team. The lead develops and maintains close working relationships and acts as the liaison between internal and external departments.

 

Experience:

  • Must have 3-5 years procurement background.
  • Ability to lead a team and manage people.
  • Superior Microsoft Excel and PowerPoint skills.
  • Strong knowledge of Oracle sourcing and procurement tools.
  • Must be tech savvy and ability to learn various internal tools to perform job duties.

Additional Requirements:

  • Ability to work effectively within deadlines in a fast-paced, growing environment.
  • Strong organizational skills with attention to detail and follow-up.
  • Excellent verbal, written, and interpersonal skills.
  • Ability to build relationships within all levels of the company.
  • Experience in budgeting, accrual and cash flow processes.
  • Proven skills in consulting with internal/external business clients.
  • Highly motivated and able to think clearly under pressure.
  • Ability to drive change and improve end-to-end processes.
  • Proven ability to flourish in an environment of fast growth and ambiguity.
  • Ability to interact with employees at all levels, develop cooperative working partnerships and contribute to teams.
  • Proven ability to handle highly visible, complex procurements and effectively communicate goals/objectives to peers or upper management.
  • Able to prioritize and use available tools to be highly productive and manage high volumes.

 

*Job description is subject to change.

Education:

  • Bachelor’s degree in Business Administration, English, Journalism, Public Relations, Engineering, Computer Science, Technical Communications, or similar fields.
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