We are seeking an experienced administrative assistant to support 1-2 managers.
The right person will be able to manage a heavy workload efficiently and have a great ability to forge strong relationships with co-workers across the globe. Being able to cope in an incredibly fast paced environment with a variety of personalities is essential as is being able to adapt to Facebook's working culture with its many different methods of internal communication. We are seeking someone who is organised, passionate about Facebook's mission, and willing to get stuck in and embrace the social aspect of the role.
This is a full time position, based in Tel Aviv.
Schedule all internal and external meetings across different time zones, while making decisions on priorities and importance of the meeting requests
Managing all aspects of international travel
Create and submit accurate expense reports on a timely basis;
Coordinate Faceversaries/Birthdays celebrations;
Managing and welcoming visitors from global offices and providing an ad hoc support if required;
Ensure email groups, aliases, and administrative systems are maintained and current;
Arranging and managing creative offsites;
PO management, Raise POs in line with procurement policy and review invoices for accuracy prior approving;
Coordinate set up of new vendors;
Track & pro-actively post in internal groups, manage agendas for multiple team meetings.
General office Duties as needed
At least 2+ years of full-time, providing administrative support for 1 or more managers
High-level of attention to detail and accuracy;
Ability to prioritize multiple assignments and meet deadlines;
Strong calendar management and travel coordination skills;
Excellent writing and communication skills;
Knowledge and experience organising small and large off-site events;
Experience with scaling space management and planning to accommodate regular growth amongst teams;
Be self-directed and take initiative;
Constantly searching for new and exciting ways to strengthen team programs and improve current processes;
Must be flexible and able to quickly react to last minute changes;
Ability to effectively interact with all levels of the organisation and build successful relationships;