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Project Coordinator (8707294)

The Project Coordinator is responsible for assisting the EENB Project Managers with activities throughout the full cycle of design, scheduling and deployment of IT Equipment in these Facebook offices during construction. This cycle typically ends with the office opening, called FDOB.  (First Day of Business).  Examples of activities include setting up the framework for projects, creating online folders for documents and drawings, kicking off initial automated tasks flows, and working in AutoCAD to drag and drop initial symbols onto drawings. In addition, the project coordinator component includes project coordination, driving procurement tasks, ordering, shipping and receiving, tracking and reporting project progress weekly, and assisting with post-project review.

Responsibilities:

Assists the EENB Project Manager/Deployment Project Manager in the tactical activities needed throughout the design, procurement, deployment and commissioning of IT gear in the office builds.

Specific duties include:

  • Dropbox Setup
  • Initial CAD symbol placement on construction drawings
  • Build conference Room Tracker in Excel
  • Create first equipment Bill of Materials (BOM) using templates
  • Drive Procurement Tasks in the company internal task system
  • Track orders
  • Work with Logistics to coordinate deliveries
  • Coordinate customs paperwork
  • Track overall project progress in weekly reports
  • Schedule vendors for fitup of equipment on site
  • Coordinate Operations Tech teams for commissioning of equipment on site
  • Attends "FDOB week" as appropriate
  • Updates Facebook Project groups with pictures and information
  • Ensure equipment gets received
  • Chase Invoicing

Skills

  • Technical Qualifications:
  • 2+ years experience with coordination of schedules, inventory, communications, finances
  • Practical experience with Excel, PowerPoint, Outlook, Word 
  • 1 year of experience with CAD, Vectorworks or other drafting software a plus

Interpersonal Qualifications:

  • Ability to work effectively across multiple teams in a time sensitive capacity
  • Self-motivated & highly adaptable, able to work autonomously
  • Excellent written and verbal communication skills
  • Highly organized with strong attention to detail
  • Excellent time management skills
  •  

Education

Preferably degree educated

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