The Project Manager candidate will provide assistance to Program Manager on status of projects and information
Collaborative prioritization with Program Management Team
Collect requirements and assigning tasks
Track, analyze and communicate program risks and opportunities
Keeping in close contact with key program members and decision makers, communicate with stakeholders
Develop and maintain issue logs and identify key resolutions for issues/tasks at hand
Track and report project progress, update documentation, direct quality assurance
Create, maintain and monitor program activity reports, dashboards and metrics
Create and monitor reports for program managers, proactively identifying and communicating potential issues with plan executions
Collaborate frequently and closely with the team to ensure program activities and project tasks are executed on time
Point of contact for stakeholders which may include both internal and external customers.
Support program initiatives that have multiple stakeholders and many moving parts and that improve program team efficiency and impact
Collect and record impact of programs and initiatives both qualitatively and quantitatively
Collaborate cross-functionally with the core team and various vendors to ensure smooth execution of program initiatives
Support the management team with effective team communication, proactive problem solving, information distribution
Establish communication structure to report out updates (internal and external), progress and status with task forces/ leads on the team
Develop program communication that build program awareness and support, as directed by the team
Build impactful relationships and serve as a dependable point of contact across the core team, vendors, and cross-functional partners
Support and execute activities that build team culture and community, team values and trust, and help individuals tie their work back to Facebook's mission
Experience working with program teams from strategic planning through execution
Experience working directly with program managers, core leads
Minimum 2 years of experience as program coordinator with a background in establishing and scaling programs, supporting program teams, and developing relationships
Track record of operating independently, demonstrating creativity, being detail-oriented, and delivering results in a highly organized manner
Successful in fast-paced environment that requires independent time management, task prioritization, flexibility, and keen ability to identify problems and proactively work towards solutions
Experience with Microsoft Excel and Word. General data entry skills or related experience
Hands-on experience using Project Management Tools
Experience in Full lifecycle project management
Experience with reviewing, editing, and presenting dashboards and reports to management team
Ability to research, qualify, and present findings for new projects on the team
Independent, driven, eager to learn, and share information with other team members
Effectively collaborate schedules and meetings using tools such as Outlook, Calendar, Office 365, MS Project, Salesforce etc
Ability keep up in a fast-paced dynamic environment • Strong written and verbal communication skills
Relationship Development -
Develop relationships within team and across the company, effectively.
Sought after as a key point of contact by their team.
Creates and maintains relationships in valuable ways, proactively developing relationships to find new opportunities, including with external vendors and partners.
Excellent Communicator -
Develops communications thoughtfully and efficiently and ensures clarity (level of detail) in communication, proactive communication to right audience at right times, and a strong track record of effective communication.
Demonstrates persuasive communication skills. Is able to present to relevant audiences a clear plan and follow up with outcomes and appropriate updates.
Proactive about strategically communicating within team and to relevant audiences.
Experience synthesizing and communicating with data to drive change
Establishes Program Processes -
Builds oversight, and has strategic ability to develop appropriate solutions, time management, program strategies.
Requires almost no oversight on what to focus on and is able to allocate time appropriately.
Can take vague or general requests and create a process.
Has successfully translated problems or gaps into product and program changes.
Identifies Impact -
Understands the value of measurable results, shipping of tasks, and track record of execution.
Drives programs with measurable impact, and continually are refined, improved, and scaled to best serve audience needs.
Programs develop best practices that are shared with other pillars or across Facebook to drive impact on other teams.
Not daunted by the nature of complexity of problems, working with stakeholders at all levels, and employs strategic thinking to solve for issues.
Able to navigate a highly complex area with many dependencies and involve stakeholders at the right times to get buy in and feedback.
Drives impact beyond core program work.• Owns tasks that contribute to the greater team and proactively chooses the best problems to focus on and solve.
Bachelor’s degree in MIS, computer science, systems engineering, business, or a related field.