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Executive Assistant II

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 7:1. We remotely support leaders across North America with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

Responsibilities
Core Administrative Support
Provide remote high-volume complet calendaring, travel, and expense support for multiple leaders
Learn and utilize internal and external tools to provide calendar support
Effectively communicate with leaders to learn business priorities and apply to support
Partner with leaders and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to leaders


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Basic Qualifications
2+ years of experience providing administrative support to 2 or more executives
2+ years of experience managing calendars, travel,and expenses for 2 or more executives
Experience prioritizing multiple tasks and activities
Experience with Microsoft Office
Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

 

Top 3 Skill Sets and Notes
1. Attention to Detail
2. Excellent Communication Skills (especially because this person will be working for 7 folks)
3. Prioritization
4. OutLook, and calendar management skills
5. HS is fine, Bachelor is not required
6. This is a narrowed job scope —calendar, travel, expense
7. Supporting 7 folks in Austin who are all remote
8. There is no OT
9. This is identified as II because the high volume of work supporting 7 people at a time
10. Supplier Call Notes:
1. Texas Location
2. Admin Specialist Program- scope of service, and only provides calendaring, travel, and expense support
3. Works on a shift, 8 hours a day , no over-time
4. Support a much larger amount of people 1:7 (1 to support 7 people (lower to mid level Director) on a much more limited scope of work
5. For example: gathering agenda items, that would be considered out of scope OR someone asks this person to schedule but its not for who they support, then its a no
6. Knows calendar management, detailed orientated, responsive
7. Remote support from Texas
8. Remote role based out in Austin
9. 2 to 3 YOE of admin experience, no Bachelor degree required
10. There is no cap, but do not submit someone who may be bored in this role since the scope is so narrowed and defined
11. If they come from a background with heavy event planning, or etc, they may not be considered since they may not be fulfilled for this role

 2 to 3 YOE of admin experience, no Bachelor degree required

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